Administration Support (Fixed Term)

Office Administrator – Community Service

Full-Time Fixed Term Position

Auckland Location

Are you an experienced administrator looking for your next challenge and opportunity? An opportunity has arisen to support our community rehabilitation team as an Office Administrator, assisting with the day-to-day function of our office and carrying out a range of administration and supporting tasks for our community rehabilitation team.

Who are we?

ABI Rehabilitation is a leading service provider for clients with mild, moderate and severe acquired brain injuries in Auckland and Wellington. Our Community Service provides community-based rehabilitation across the Auckland Region. We have a mix of allied health professionals, psychologists and medical professionals that work across our paediatric, adult and Māori health teams.

We are seeking a positive, energetic and passionate person to join our busy Community Services team in a fixed-term, full-time capacity to provide cover during a period of maternity leave. This role will be based at our Epsom office and will be responsible for providing administrative support to Community Services across the Auckland/Northland Region. We offer a dynamic fun environment that is focused on delivering rehabilitation in a Te Tiriti centric way.

If you are someone whose communication and interpersonal skills are second-to-none, reliable, a strong problem-solver, like to take initiative, and have excellent organisational skills then we would love to hear from you!

Key responsibilities of the role include:

• Supporting the day-to-day running of the office i.e., reception duties, purchasing resources and supplies
• Providing administrative support to the Service and Operations Managers
• Clinician support and administration e.g., coordination support for clinicians to ensure all required information for clinics and clients are available; loading information onto our clinical management system, formatting documents
• Organising and managing clinic booking for a variety of health professionals
• Quality Assurance administrative duties i.e., execution of internal audits, health and safety liaison
• Liaising with internal and external stakeholders i.e., other ABI services e.g., residential, intensive and inpatient; external include ACC, MoH, GP practices etc.

To be successful:

• 2 years+ experience in an administration role within a team environment or health/disability role
• Experience of ACC processes and/or health sector experience is desirable
• Excellent communication skills, both verbal and written communication, with the ability to deliver a high level of customer service and support to the business
• Proficient in Microsoft Applications i.e. MS Word, MS Excel, MS Outlook, etc.
• Flexibility to adapt to change and support other admin teams as required
• Strong time management and organisational skills including multi-tasking with the ability to prioritise tasks
• High attention to detail
• Proactive nature and can-do attitude including taking initiative and helping across the team
• Ability to work with and demonstrate empathy to Clients and their whānau

Are you interested, have the desired skillset and looking for a new challenge? ABI wants to hear from you!

To apply, please click “APPLY NOW” and submit your application.

For more information about this opportunity, please email either Tarun Sharma, Business Operations Manager to tarun.sharma@abi-rehab.co.nz or Didje Zwart, Community Services Manager to didje.zwart@abi-rehab.co.nz